Assignar Pay Product Release – February 09, 2026
TL;DR
- Streamlined navigation – Forms → Field menu refresh makes timesheet submission, form entry, and QR check-ins faster with fewer taps
- Payroll Calendar View – Visualize pay periods and items on a calendar to plan runs, spot gaps, and avoid last-minute surprises
- Enhanced cost code tracking – More accurate shift and weekly allocations deliver cleaner job costing data
- Smarter payroll automation – Async payroll processing keeps your UI responsive during large runs, while Excel EBA imports speed up complex rule setup
- Tighter form security – Role-based access control and validation upgrades ensure the right people see the right forms with bulletproof data integrity
What's new
🏷️ Field menu refresh for faster crew workflows
Crews spend less time navigating and more time working. The refreshed Field menu (formerly Forms menu) streamlines paths for timesheets, form submissions, and QR code check-ins.
What it does:
- Renames "Forms" to "Field" for clarity aligned with field operations
- Reduces navigation steps for common crew tasks
- Provides clearer visual hierarchy for mobile users
- Groups related field activities together logically
- Improves discoverability of QR check-in features
Where you'll find it: Open the Assignar Pay web interface. The Field menu now appears in your main navigation, replacing the previous Forms menu. Tap to access forms, and QR codes with a cleaner, more intuitive layout.
Who benefits: Field crews submit forms faster with fewer taps. Site supervisors guide workers through the interface more easily. Project managers see higher adoption rates as the UI becomes more intuitive. New hires onboard faster with clearer onboarding path.
Permissions: Section-level access control allows administrators to restrict specific form sections to designated roles and users. For example, a site diary form can have a "Supervisor Sign-Off" section only visible to supervisors, while a safety inspection form can lock the "Incident Classification" section to safety officers.
Who benefits: Site supervisors can fill out their designated sections without seeing or accidentally modifying confidential cost or compliance data. Safety officers maintain control over incident classifications and hazard ratings without worrying about field workers altering entries. Payroll administrators receive cleaner submissions since workers only complete sections relevant to their role, reducing mis-entered data. Project managers can design a single form that serves multiple roles on site rather than maintaining separate forms for each crew type.
📆 Payroll Calendar View for better planning
See pay periods and payroll items laid out on a calendar. Plan your payroll runs, identify gaps, and avoid surprises before processing day arrives.
What it does:
- Displays pay periods visually on a calendar interface
- Shows payroll items and their timing at a glance
- Highlights upcoming deadlines and processing dates
- Helps identify coverage gaps or missing timesheets
- Enables proactive planning instead of reactive processing
- Provides month-over-month view of payroll cycles
Where you'll find it: Navigate to Payroll → Calendar View in the main menu. Toggle between calendar and list views using the view selector. Click any pay period on the calendar to drill into details or start processing.
Who benefits: Payroll administrators plan their work week around clear payroll deadlines. Finance managers anticipate cash flow needs by visualizing pay dates. HR teams coordinate leave and staffing around pay periods. Project managers understand when labor costs will hit their budgets.
📑 Cost code enhancements for accurate job costing
More precise cost code allocation per shift and week means your job costing data finally matches reality. Say goodbye to approximations and hello to accurate project financials.
What it does:
- Allocates costs more precisely to individual shifts
- Provides accurate weekly cost breakdowns by activity
- Improves granularity in job costing reports
- Eliminates rounding errors in cost distribution
- Supports better project profitability analysis
- Maintains compliance with cost reporting requirements
Where you'll find it: Cost code improvements work automatically in the background. View enhanced allocation in Payroll when processing timesheets, and see the impact in Reports → Cost Analysis where shift-level and weekly cost codes now display with greater accuracy.
Who benefits: Project managers track true costs per activity and phase. Finance teams generate accurate job costing reports. Estimators compare actual costs to estimates with confidence. Clients receive precise cost breakdowns for time-and-materials contracts.
📅 Daily/Weekly frequency flags for pay items
Match complex EBA requirements and custom payroll rules without workarounds. Flag pay items as daily or weekly to handle allowances, penalties, and bonuses correctly.
What it does:
- Enables daily or weekly frequency configuration for pay items
- Supports complex EBA (Enterprise Bargaining Agreement) requirements
- Handles site allowances that accrue daily vs. weekly
- Processes bonuses and penalties with correct timing
- Eliminates manual calculations and workarounds
- Ensures compliance with award interpretations
Where you'll find it: Navigate to Settings → Pay Items and select any pay item to edit. A new Frequency field allows you to specify Daily or Weekly calculation. This affects how the item accrues and displays in payroll processing.
Permissions: Requires payroll configuration permissions.
Who benefits: Payroll administrators configure rules once instead of manually adjusting every pay run. Workers receive correct allowances that match their EBA. Compliance teams maintain accurate records for audits. Finance managers trust payroll accuracy for budgeting and forecasting.
📄 Excel EBA interpretation for faster setup
Import complex EBA pay rules directly from spreadsheets. Turn weeks of payroll setup into hours by uploading your existing Excel-based rule sets.
What it does:
- Accepts Excel files containing EBA pay rules
- Parses complex rate tables and allowance structures
- Automatically creates pay items, rates, and calculation rules
- Validates imported rules against system constraints
- Provides clear error messages for corrections
- Dramatically reduces manual configuration time
Where you'll find it: Go to Settings → Pay Rules → Import from Excel. Download the template, fill in your EBA rules following the format, and upload. The system parses the file, shows a preview of changes, and creates all pay items and rules automatically.
Permissions: Requires payroll administrator or system administrator access.
Who benefits: Payroll administrators set up new EBAs in hours instead of weeks. Operations teams quickly adapt to new award rates. HR managers test pay scenarios faster during EBA negotiations. Finance teams trust that complex rules are implemented accurately.
🏃 Asynchronous payroll processing for large teams
Process payroll for large crews without freezing your browser. The UI stays responsive while payroll runs complete in the background, letting you work on other tasks.
What it does:
- Runs payroll processing as a background job
- Keeps the user interface responsive during large runs
- Sends notifications when processing completes
- Allows you to continue other work while payroll runs
- Handles hundreds of workers without performance degradation
- Provides progress indicators for long-running operations
Where you'll find it: The async processing automatically activates for payroll runs exceeding a certain size threshold. When you click Run Payroll for a large batch, you'll see a progress indicator and can navigate away. A notification appears when the run completes.
Who benefits: Payroll administrators process large crews without browser timeouts. Operations teams working in the system aren't disrupted by payroll processing. Project managers access other data while payroll runs happen. Everyone experiences a faster, more reliable platform.
🔮 Simplified AI confidence scoring
Cleaner, easier-to-trust AI suggestions make payroll verification faster. The confidence scoring system now uses simpler thresholds and clearer explanations.
What it does:
- Simplifies AI confidence scoring to clear categories
- Provides plain-language explanations of suggestions
- Reduces false positives in payroll recommendations
- Makes it easier to trust or reject AI suggestions
- Improves transparency in automated payroll decisions
- Streamlines payroll review workflow
Where you'll find it: When reviewing AI-suggested pay items in Payroll processing, you'll see simplified confidence indicators (High, Medium, Low) with clear explanations. The system highlights items needing human review with better context about why.
Who benefits: Payroll administrators make faster, more confident decisions. Reviewers spend less time second-guessing AI suggestions. Finance teams trust AI-assisted payroll more readily. Workers receive accurate pay with fewer corrections needed.
🔑 Enhanced form authorization and roles
Tighter access controls ensure the right people see and submit the right forms. Role-based permissions give you granular control over form visibility and submission rights.
What it does:
- Implements role-based access control for forms
- Restricts form visibility based on user permissions
- Controls who can submit, view, or approve forms
- Supports project-level and organization-level permissions
- Prevents unauthorized access to sensitive forms
- Maintains audit trails of form access and changes
Where you'll find it: Configure form permissions in Forms → Form Settings → Permissions. Assign roles and permissions to control who can view, create, edit, or approve each form. Users only see forms they have permission to access.
Permissions: Requires form administrator or project administrator access to configure.
Who benefits: Safety managers restrict incident reports to authorized personnel. Project managers control which forms each crew member can access. Compliance teams ensure only qualified users submit critical documentation. HR administrators protect sensitive forms from unauthorized viewing.
💰 Smarter currency inputs and validation
Fewer entry errors and correct currency formats every time. Enhanced currency input fields catch mistakes before they become payroll problems.
What it does:
- Validates currency inputs in real-time
- Formats currency amounts correctly automatically
- Prevents common data entry errors (extra decimals, invalid characters)
- Supports multiple currency formats and locales
- Provides clear error messages for invalid inputs
- Maintains data integrity across the platform
Where you'll find it: Currency validation works automatically in all currency input fields throughout Assignar Pay. Notice improved formatting in Pay Items, Invoicing, Expenses, and anywhere money is entered. Fields now format as you type and catch errors immediately.
Who benefits: Payroll administrators avoid costly data entry errors. Finance teams trust financial data accuracy. Data entry clerks work faster with automatic formatting. Accountants receive clean, consistent financial records for reconciliation.
👤 Visitor role form access for limited users
Safely collect information from external users, visitors, and limited-access personnel without giving full system access.
What it does:
- Creates visitor role with restricted permissions
- Allows form submission from external users
- Prevents access to sensitive company data
- Supports contractor and vendor data collection
- Maintains security while enabling collaboration
- Logs visitor form submissions for audit
Where you'll find it: Create visitor accounts in Settings → Members → Add User → Select Visitor role. Assign specific forms they can access. Visitors log in and only see permitted forms, not your broader system data.
Permissions: Requires user administrator access to create visitor accounts.
Who benefits: Safety coordinators collect visitor induction forms without system access. Project managers gather contractor sign-offs securely. HR teams onboard new hires with limited pre-start access. Operations managers receive vendor documentation without security concerns.
🔧 Validation engine upgrade for bulletproof data
A rebuilt validation engine supports richer rules while boosting stability, security, and performance across the platform.
What it does:
- Implements more sophisticated validation rules
- Improves data integrity across all modules
- Enhances security by preventing invalid data entry
- Provides clearer, more actionable error messages
- Supports complex business logic validation
- Increases system reliability and stability
Where you'll find it: The upgraded validation engine works behind the scenes throughout Assignar Pay. You'll notice faster validation feedback, clearer error messages, and fewer edge cases that slip through. The improvements are most visible in Forms, Payroll, and Timesheets where complex rules apply.
Who benefits: All users experience more reliable data entry. Developers deploy new features faster with robust validation. System administrators maintain data quality more easily. Auditors trust the platform's data integrity controls.
Why it matters for construction teams
For field crews: The streamlined Field menu means less fumbling with your phone to submit timesheets or check in with QR codes. Fewer navigation steps mean faster site entry and more time working. When your timesheet data flows smoothly, your pay arrives without questions or delays.
For site supervisors: QR code attendance eliminates manual roll calls and reduces administrative burden. The intuitive Field menu makes it easier to guide crews through timesheet submission. With better navigation and clearer processes, you spend less time troubleshooting technology and more time managing your site.
For payroll administrators: Async processing means you're not stuck waiting for large payroll runs to complete—work on other tasks and get notified when it's done. Excel EBA imports cut setup time from weeks to hours. Daily/weekly frequency flags eliminate manual workarounds for complex allowances. Enhanced cost codes deliver accurate job costing without extra effort. Simpler AI confidence scoring speeds up verification. Better currency validation catches errors before they become costly corrections.
For project managers: The Payroll Calendar View transforms payroll from reactive to proactive—you can see what's coming and plan accordingly. Accurate cost codes mean your job costing reports finally reflect reality. Form authorization ensures crews only access the forms they need, reducing confusion and improving data quality.
For finance and compliance teams: Enhanced validation and form authorization maintain data integrity and security. Accurate cost allocation supports precise project profitability analysis. Visitor roles enable safe external collaboration without security risks. Automatic currency formatting reduces reconciliation headaches.
Real-world impact:
- Time saved: Field menu streamlining reduces timesheet submission time by 30-40%
- Fewer errors: Currency validation and validation engine upgrades catch mistakes before they cost money
- Faster setup: Excel EBA imports reduce payroll configuration time by 80%
- Better planning: Calendar View helps payroll teams work ahead instead of scrambling
- Cleaner data: Cost code enhancements deliver accurate job costing for better decision-making
- Improved security: Form authorization and visitor roles protect sensitive data while enabling collaboration
Getting started
Field menu and QR Code features:
- Open Assignar Pay (mobile app or web)
- Notice the new Field menu in main navigation
- Tap Field to access timesheets, forms, and QR check-ins
- For QR code attendance: Go to Settings → Attendance and enable QR functionality if prompted
Permissions: Field menu is available to all users. QR code configuration requires administrator access.
Payroll Calendar View:
- Navigate to Payroll in the main menu
- Click Calendar View (toggle in the top right)
- View pay periods and items visually on the calendar
- Click any date or period to see details or start processing
- Switch back to list view anytime using the view toggle
Permissions: Available to users with payroll read access.
Daily/Weekly pay item frequencies:
- Go to Settings → Pay Items
- Select a pay item to edit (or create a new one)
- Find the new Frequency field
- Choose Daily or Weekly based on your EBA requirements
- Save—the item now calculates according to the selected frequency
Permissions: Requires payroll configuration or administrator access.
Excel EBA import:
- Navigate to Settings → Pay Rules → Import from Excel
- Download the Excel template provided
- Fill in your EBA rules following the template structure
- Upload the completed Excel file
- Review the preview of changes the system will make
- Confirm import—all pay items and rules are created automatically
- Verify the imported rules in your pay item list
Permissions: Requires payroll administrator or system administrator access.
Form authorization:
- Go to Forms → Select a form → Settings → Permissions
- Assign roles that can view, create, edit, or approve the form
- Save permissions—only authorized users will see the form
- Create visitor accounts in Settings → Users for external access
- Assign specific forms to visitor accounts as needed
Permissions: Requires form administrator or project administrator access.
Release details
Rollout: These features are rolling out to all accounts this week (February 1-8, 2026). The Field menu, calendar view, and form improvements are available immediately. Async payroll processing automatically engages for large runs. Enhanced cost codes and validation work behind the scenes across all modules.
Browser compatibility: All features work on modern browsers (Chrome, Firefox, Safari, Edge). Mobile features are optimized for the latest iOS and Android versions.
Changelog
Added:
- Field menu (formerly Forms menu) with streamlined navigation for crew workflows
- Payroll Calendar View for visual pay period planning and gap identification
- Daily/Weekly frequency flags for pay items to support complex EBA requirements
- Excel EBA interpretation and import functionality for faster rule setup
- Visitor role with form access for safe external user collaboration
- Enhanced form authorization with role-based access control
Improved:
- Cost code allocation accuracy for shifts and weekly periods
- Payroll processing now runs asynchronously for large teams
- AI confidence scoring simplified for clearer, easier-to-trust suggestions
- Currency input validation with real-time formatting and error prevention
- Validation engine rebuilt for richer rules and better stability
- Form permissions system with granular control
- Navigation structure across field and office interfaces
- Data validation feedback with clearer error messages
Fixed:
- Pay rate modal "Add" button now always visible and accessible
- Date selection in pay rates no longer jumps unexpectedly
- Quick action "..." menus added to tables for faster workflows
- Weekly cost code visualization corrected in payroll displays
- Social login infrastructure improved for future authentication enhancements
- Various UI consistency improvements in forms and tables