Assignar Pay Product Release – January 26, 2026
TL;DR
- Smarter form workflows – Conditional logic and improved triggering ensure the right steps run automatically, cutting manual follow-ups and reducing errors
- QR codes and multilingual support – Generate QR codes for forms and payments while supporting more languages for faster, more inclusive field access
- Enhanced tagging system – Better permissions and organization for grouping jobs, crews, and documents with confidence
- Payroll night shift rules – Automatic rate calculations for night work and time-of-day rules eliminate manual adjustments
- Faster timesheet imports – Smarter error handling and extended processing windows (up to 1 hour) for large batch uploads
What's new
⚙️ Smarter Workflow Automation
Take control of your business processes with conditional logic that executes the right actions at the right time—no more manual chasing or missed steps.
What it does:
- Enables conditional branching in workflows based on form responses, status changes, or other triggers
- Automatically routes approval requests to the appropriate team members
- Reduces manual follow-up by triggering next steps automatically
- Prevents errors by ensuring required actions happen in the correct sequence
- Improves accountability with clear audit trails of workflow execution
Where you'll find it: Navigate to Forms in the menu, Chose your Form to edit, then go to Workflows section. Create new workflows or edit existing ones to add conditional logic blocks. Define trigger conditions, set up branching rules, and configure automated actions that respond to specific events.
Who benefits: Project managers gain automated progress tracking and approval routing. Office administrators save hours by eliminating repetitive manual tasks. Foremen receive timely notifications without having to chase updates. Compliance teams ensure required documentation and approvals happen on schedule.
📱 QR Codes and Localization
Empower field crews with instant access to forms, payment information, and documents through scannable QR codes.
What it does:
- Generates QR codes for forms
- Enables instant mobile access without typing URLs or searching
- Speeds up form completion and data capture on site
Where you'll find it: Access QR code generation from Forms. Click the QR code icon to generate and download codes for printing or digital distribution.
Who benefits: Field crews access what they need with a quick scan—no fumbling with logins or URLs. Project coordinators save time by reducing support requests about accessing forms or payment information.
🏷️ Enhanced Tagging System
Organize jobs, crews, documents, and more with an improved tagging system that includes granular permissions to maintain data integrity.
What it does:
- Provides structured tagging for better organization across all entities
- Implements permission controls to ensure only authorized users can create or modify tags
- Enables filtering and searching by tags for faster information retrieval
- Maintains tag consistency across projects and teams
- Prevents tag sprawl with controlled tag creation
Where you'll find it: Tags appear throughout Assignar Pay — on Forms, FOrm Submissions, and many more coming soon. Access tag management through Settings → Tags to create, edit, and assign permissions. Use tag filters on list views to quickly find related items.
Who benefits: Office administrators maintain clean, consistent tag structures. Project managers filter and report on tagged items easily. Team members find relevant documents and data faster. Account owners control who can create tags to prevent chaos.
🌃 Payroll Night Shift and Time-of-Day Rules
Automatically calculate accurate rates for night work and specific time periods—no more manual adjustments or payroll errors.
What it does:
- Applies premium rates automatically for night shift hours
- Calculates time-of-day specific rates based on your EBA rules
- Eliminates manual rate adjustments during payroll processing
- Ensures compliance with award interpretation and enterprise agreements
- Reduces payroll processing time and errors
Where you'll find it: Configure night shift and time-of-day rules in Settings → Payroll → Rate Rules. Define time periods, premium multipliers, and conditions. Rules apply automatically during timesheet processing and appear in payroll summaries with clear rate breakdowns.
Who benefits: Payroll administrators process payroll faster with automated rate calculations. Workers receive accurate pay for shift work without delays or corrections. Finance teams gain confidence in payroll accuracy and compliance. Auditors see clear documentation of rate application.
📥 Enhanced Timesheet Import Reliability
Import large timesheet files with confidence thanks to improved error handling and extended processing windows.
What it does:
- Handles larger batch imports (processing window extended up to 1 hour)
- Provides clearer error messages when imports encounter issues
- Validates data before processing to catch problems early
- Supports imports from spreadsheets and third-party integrations
- Reduces failed imports and manual cleanup work
Where you'll find it: Navigate to Timesheets → Import to upload CSV files or initiate integration imports. The enhanced error reporting appears during the validation phase, highlighting specific rows and issues. Monitor import progress with real-time status updates.
Who benefits: Payroll administrators handling weekly timesheet batches from multiple crews save significant time. Integration managers syncing data from other systems experience fewer failures. Site supervisors submitting crew timesheets get faster feedback on data issues.
Why it matters for construction teams
For site teams: QR codes mean crew members can access forms, safety checklists, or timesheet submissions instantly—no typing, no searching, no friction. Multilingual support ensures everyone can work in their preferred language, reducing confusion and improving data quality. Night shift rates calculate automatically, so crews working evening or overnight jobs know their pay will be accurate.
For project managers: Smart workflows automate the repetitive stuff—approval routing, status updates, document requests—freeing you to focus on actual project delivery. Enhanced tagging helps you organize and find project data faster, whether you're looking for specific change orders, crew timesheets, or compliance documents. You'll spend less time chasing people and more time managing work.
For payroll administrators: Night shift and time-of-day rules eliminate hours of manual rate adjustments every pay cycle. When timesheets import smoothly with clear error messages, you process payroll faster with fewer corrections. The EBA document name now appears in payroll readings, making audits and pay checks easier to verify. Bulk review tools let you mark items as reviewed or delete in batches, speeding up end-of-week cleanup.
For office operations: Workflow automation reduces manual coordination across departments. Better tagging with permissions keeps your data organized without tag chaos. Reliable timesheet imports mean fewer support requests and less time fixing data issues. The leaner app with updated components means better performance and fewer technical issues.
Real-world impact:
- Time saved: Automated workflows eliminate hours of manual coordination per week
- Fewer errors: Automatic night shift calculations reduce payroll corrections by eliminating manual adjustments
- Faster cycles: QR codes and enhanced imports accelerate data capture and processing
- Better compliance: EBA clarity and automated rules ensure consistent award interpretation
Getting started
Smart Workflows:
- Navigate to Forms → Workflows
- Create a new workflow or edit an existing one
- Add conditional logic blocks by clicking Add Condition
- Define trigger conditions and branching rules
- Configure automated actions for each branch
- Test with sample data before activating
- Monitor workflow execution through the activity log
Permissions: Workflow management requires administrator access. Contact your account owner if you need access.
QR Codes:
- Open the form you want to create a QR code for
- Click the QR Code icon in the toolbar
- Download or print the generated QR code
- Distribute to field crews or include in documentation
Enhanced Tagging:
- Navigate to Settings → Tags to manage tags
- Create new tags with descriptions and categories
- Set permissions for who can create or modify tags
- Apply tags to Forms, Form Submissions and other items soon
- Use tag filters on list views to find related items
Permissions: Tag creation and modification permissions are configured per role. Standard users can apply existing tags; administrators can create and modify tags.
Night Shift & Time Rules:
- Go to Settings → Payroll → Rate Rules
- Click Add Rule and select Night Shift or Time of Day
- Define the time period (e.g., 6:00 PM to 6:00 AM)
- Set the rate multiplier or premium amount
- Assign to relevant pay classes or employees
- Save and activate the rule
Rules apply automatically during timesheet processing. Review payroll summaries to see rate breakdowns.
Timesheet Imports:
- Navigate to Timesheets → Import
- Select CSV Import or choose your integration source
- Upload your file or initiate the sync
- Review validation results and address any errors
- Confirm import to process timesheets
File format: CSV files should include columns for employee, date, hours, job/project, and any required custom fields. Download a template from the import page for reference.
Release details
Rollout: Staged deployment – these features are rolling out to all accounts over the next week. Workflow enhancements and QR codes are available immediately. Night shift rules and enhanced import handling are currently in final testing and will be available to all accounts by January 28, 2026.
Changelog
Added:
- Conditional logic and branching for workflow automation
- QR code generation for forms, invoices, and payment links
- Night shift rate rules with automatic calculation
- Time-of-day specific rate rules for EBA compliance
- Enhanced tagging system with granular permissions
- EBA document name display in payroll readings
Improved:
- Timesheet import error handling with clearer validation messages
- Timesheet import processing window extended to 1 hour for large batches
- Bulk delete functionality in Payroll for faster cleanup
- Bulk mark-as-reviewed tools for end-of-week payroll processing
- Form components and UI consistency across the application
- Application performance by removing legacy analytics tools
- Form services streamlined for better reliability
- Core library and UI package updates for security and compatibility
Fixed:
- Site diary images now import correctly from external sources
- Site diary forms import without data loss
- Orders page no longer gets stuck in loading state after updates
- Form submission processing more reliable with updated services