Assignar Pay Product Release – April 06, 2026

TL;DR

• Public API now covers Cost Codes end-to-end -- create, update, and read cost codes and categories programmatically, with pay rate responses enriched with cost code data for sharper job costing.
• OTP login support -- one-time passcode authentication adds a stronger security layer for every user.
• Supporting documents in timesheet processing -- attach documents during processing for a clear, auditable paper trail.
• Worker comments visible on Pay Rates -- see field notes directly on pay rate detail pages, cutting back-and-forth.
• Faster date entry with improved year selection -- date pickers now let you jump to any year quickly, speeding up DOB, certification, and back-dated entries.

What's new

Public API -- Cost Code Management and Pay Rate Enrichment

Your ERP, accounting, and BI tools can now stay in lockstep with Assignar Pay. The Public API has been expanded so you can create, update, and retrieve cost codes and cost code categories programmatically -- and pay rate responses now include cost code data for richer reporting.

What it does:

• Create and update cost codes via the API to keep external systems in sync without manual entry
• Manage cost code categories through dedicated API endpoints for a cleaner organisational structure
• Pay rate GET responses now include associated cost codes, enabling sharper job costing in downstream tools
• Granular API key scopes ensure each integration has access only to the endpoints it needs

Where you'll find it: Navigate to Settings -> API Keys. When creating or editing an API key, assign the specific cost code and reference data scopes your integration requires. See the updated API documentation for endpoint details and example requests.

Who benefits: Finance teams integrating with accounting software eliminate manual cost code entry. Integration developers save hours of custom mapping work. IT administrators enforce least-privilege access with scoped API keys.

Supporting Documents During Timesheet Processing

You can now select and attach supporting documents while processing timesheets, giving payroll administrators and auditors a clear trail without leaving the processing workflow.

What it does:

• Select supporting documents directly during timesheet processing
• Links documents to the processed timesheet for a complete audit trail
• Reduces the need to chase paperwork after the fact

Where you'll find it: During the timesheet processing workflow, a new option allows you to attach relevant documents before finalising.

Who benefits: Payroll administrators processing timesheets get a built-in audit trail. Compliance teams can verify supporting documentation is attached at the point of processing, not after.

Worker Comments on Pay Rates Detail

Field notes and worker comments now appear directly on the Pay Rates detail page, so payroll administrators have full context without switching screens or sending follow-up messages.

What it does:

• Displays worker comments alongside pay rate details
• Provides immediate context for rate adjustments, exceptions, or queries
• Cuts follow-up communication between site and office teams

Where you'll find it: Open any pay rate document -- worker comments are now visible on the detail view.

Who benefits: Payroll administrators reviewing rates see the full picture in one place. Foremen and site supervisors know their notes are reaching the right people.

OTP Login Support

One-time passcode (OTP) authentication is now available, adding an extra layer of security for users logging in to Assignar Pay.

What it does:

• Supports OTP-based login as an additional authentication method
• Sends a one-time code to the user's registered email for verification
• Strengthens account security beyond standard password-based login

Where you'll find it: OTP login is available on the sign-in page and Form QR Code authentication page.

Who benefits: All users gain a stronger security option. Organisations with compliance requirements for multi-factor authentication can leverage OTP as part of their access controls.

Improved Year Selection in Date Pickers

Date pickers across the platform now make it significantly easier to select years, removing the tedious month-by-month scrolling that slowed down entries for dates of birth, certifications, and back-dated records.

What it does:

• Adds a streamlined year selection control to date picker components
• Speeds up entry for dates far from the current date (DOB, certification expiry, historical records)
• Applies across all date picker instances in the platform

Where you'll find it: Any date picker field throughout Assignar Pay now includes the improved year selection.

Who benefits: HR and onboarding teams entering worker DOBs and certification dates. Payroll administrators back-dating entries. Anyone who has been clicking through months one at a time.

Duplicate Client Prevention on Import

Importing client data now automatically detects and prevents duplicate entries, keeping your client list clean and reducing manual deduplication work.

What it does:

• Detects duplicate clients during the import process
• Prevents duplicate records from being created
• Keeps your client data consistent and reliable

Where you'll find it: This improvement applies automatically during client data imports.

Who benefits: Teams importing client data from Assignar Operations or external sources avoid the cleanup work that comes with duplicate entries.

Why it matters for construction teams

For payroll administrators: Supporting document attachment during timesheet processing means your audit trail is built as you work, not patched together later. Worker comments on pay rate detail pages give you the context you need to process rates confidently -- no more chasing foremen for clarification. Duplicate client prevention on import saves hours of manual cleanup.

For IT and integration teams: Full cost code API coverage -- create, update, read, plus category management -- means your ERP integration can be fully automated. Granular API key scopes let you issue keys scoped to exactly what each system needs, supporting compliance and reducing risk. OTP login adds a security layer that meets organisational authentication requirements.

For site supervisors and foremen: Worker comments now flow directly to payroll on the pay rate detail page, so your notes are seen where they matter. Improved date pickers make quick work of certification entries and back-dated records on-site.

For finance and accounting teams: Cost codes flowing into external tools via the API eliminate manual exports and copy-paste errors. Pay rate responses enriched with cost code data mean your job costing reports are accurate without extra reconciliation steps.

Real-world impact:

• Faster integrations: End-to-end cost code API coverage reduces setup from days to hours
• Cleaner audit trails: Supporting documents attached at point of processing, not after the fact
• Less back-and-forth: Worker comments visible on pay rate detail cut follow-up messages
• Stronger security: OTP login adds protection without adding friction
• Quicker data entry: Year selection in date pickers eliminates tedious month-by-month scrolling

Getting started

Public API -- Cost Code Management:

1. Navigate to Settings -> API Keys
2. Create a new API key or edit an existing one
3. Assign the specific cost code and reference data scopes your integration requires
4. Use the updated API documentation for endpoint details, authentication, and example requests

Permissions: Requires API key management permissions.

Supporting Documents in Timesheet Processing:

Available during the standard timesheet processing workflow. No additional setup required.

Worker Comments on Pay Rates:

Visible automatically on the Pay Rates detail page. No configuration needed.

OTP Login:

OTP is available to all users by default.

Date Picker Improvements, Duplicate Client Prevention, and API Scope Updates:

These improvements are active automatically. No setup or configuration changes required.

Release details

Rollout: All features and fixes in this release are available to all Assignar Pay accounts immediately. Public API scope changes apply to newly created or edited API keys. OTP login, supporting document attachment, worker comments on pay rates, date picker improvements, and duplicate client prevention are active automatically with no configuration required.

Changelog

Added:

• Cost code create and update endpoints in the Public API for programmatic cost code management
• Cost code category management endpoints in the Public API
• Cost code data included in pay rate API responses for enriched job costing
• Supporting document selection during timesheet processing for built-in audit trails
• Worker comments displayed on Pay Rates detail pages
• One-time passcode (OTP) login authentication support
• Improved year selection in date picker components across the platform

Improved:

• Granular API key scopes for cost code and reference data endpoints enforcing least-privilege access
• Client import process now prevents duplicate entries automatically

Fixed:

• Date picker UI improvements for better date selection in the Field module.