Assignar Pay Product Release – March 16, 2026
TL;DR
- AI-Powered Asset Classification – Unclassified assets are now organised automatically, keeping reports clean and billing cycles faster
- Timesheet Import — New Options – More control when importing Operations timesheets into Payroll reduces manual corrections and speeds up processing
- Allowance Rule Tags – Target allowances precisely by crew, role, or project using a unified tag system across all payroll modules
- Pay Rates API ID Filters – Precise lookup filters cut integration sync errors for teams connecting Assignar Pay to external systems
- Assignar Sync Safeguards – Stronger validation at the sync boundary keeps bad data out and payroll accurate from the start
What's new
🤖 AI-Powered Asset Classification
Unclassified assets are now automatically organised by the platform's AI, eliminating the manual effort of reviewing and categorising every item. Reports stay cleaner and billing runs faster when assets land in the right bucket without human intervention.
What it does:
- Automatically detects and classifies unclassified assets using AI
- Reduces the backlog of uncategorised items in your asset register
- Produces cleaner cost and billing reports without manual clean-up
- Prevents unclassified assets from distorting job costing or invoice line items
- Saves time for project managers and finance teams who previously sorted assets by hand
Where you'll find it: Asset classification runs automatically in the background. Navigate to Assets (or the relevant asset section in your module) to review classified items. Existing unclassified assets will be progressively organised.
Who benefits: Finance teams see cleaner billing reports with assets correctly categorised. Project managers trust that job costing reflects actual asset usage. Payroll admins processing equipment-related allowances benefit from accurate underlying asset data.
📥 Timesheet Import — New Options
Bringing Operations timesheets into Payroll now offers more granular import controls, reducing the manual clean-up that previously followed large imports.
What it does:
- Provides additional options to control how Operations timesheets are imported into Payroll
- Reduces the number of manual corrections needed after an import
- Handles edge-case timesheet entries more gracefully during the import process
- Gives payroll admins greater confidence that imported data is ready to process
- Speeds up the overall timesheet-to-payroll cycle
Where you'll find it: Navigate to Payroll → Timesheets → Import (or the equivalent import flow for Operations timesheets). The new options appear during the import configuration step.
Who benefits: Payroll administrators importing large volumes of Operations timesheets save significant time. Teams using Assignar Operations alongside Assignar Pay benefit from a smoother, more reliable handoff between the two systems.
📝 Customer Role Comments
Add notes directly on customer roles to provide context for approvals, flag outstanding items, and reduce back-and-forth between teams.
What it does:
- Enables comments to be added to customer roles within the platform
- Captures context for approvals and decisions directly in the record
- Reduces email and chat back-and-forth about customer role status
- Maintains a visible audit trail of notes associated with each role
- Improves communication between finance, project, and customer-facing teams
Where you'll find it: Navigate to Customer Roles or the relevant customer management area. Open a customer role record and look for the Comments or Add Note option.
Who benefits: Finance teams document approval decisions in context. Account managers record customer-specific notes without switching to a separate communication tool. Any team member reviewing a customer role gets immediate context from prior notes.
🔗 Pay Rates API — ID Filters
The Pay Rates API now supports precise ID-based filtering, enabling integrations to look up exact records and dramatically reducing syncing errors in connected systems.
What it does:
- Adds ID filter parameters to Pay Rates API endpoints
- Enables precise lookups for specific pay rate records
- Reduces the volume of data returned and processed during syncs
- Cuts integration sync errors caused by ambiguous or overly broad queries
- Improves performance and reliability for API-connected payroll or ERP systems
Where you'll find it: Available via the Assignar Pay API. Developers and integration engineers can update their API calls to include ID filter parameters. Refer to your API documentation or contact support for endpoint details.
Who benefits: IT and integrations teams maintaining connections between Assignar Pay and ERPs or payroll platforms reduce sync errors. Finance teams relying on automated data flows gain confidence in data accuracy. Operations teams benefit from fewer manual reconciliations caused by sync mismatches.
✅ Assignar Sync Safeguards
Validation at the Assignar integration sync boundary is now significantly stronger, preventing malformed or incomplete data from entering Assignar Pay and corrupting payroll records.
What it does:
- Validates incoming data from the Assignar Operations sync before it is accepted
- Rejects records that fail validation rules rather than importing bad data silently
- Keeps payroll records accurate by stopping bad data at the door
- Reduces downstream corrections caused by invalid sync data
- Provides clearer error messages when sync data fails validation
Where you'll find it: Safeguards apply automatically during the Assignar Operations sync. Review sync logs or error notifications if records are rejected. Navigate to Integrations → Assignar to view sync status and any validation errors.
Who benefits: Payroll administrators processing synced timesheets work with cleaner, validated data. IT teams troubleshoot sync issues faster with clearer error messages. The entire organisation benefits from a more reliable payroll foundation.
🏷️ Allowance Rule Tags
Allowance rules can now be tagged to target specific crews, roles, or projects—giving payroll administrators precise control over which workers receive which allowances.
What it does:
- Enables tags to be applied to allowance rules for granular targeting
- Limits allowance application to tagged crews, roles, or projects
- Prevents allowances from applying to workers or projects they don't cover
- Reduces overpayment and underpayment caused by overly broad allowance rules
- Makes EBA and award allowance configurations more accurate and auditable
Where you'll find it: Navigate to Payroll → Settings → Allowance Rules. Open or create a rule and look for the Tags field to apply targeting tags.
Who benefits: Payroll administrators managing complex EBA allowances with different entitlements for different crews or projects gain precise control. Finance teams reduce allowance discrepancies. Workers receive the correct allowances for their role and project without manual overrides.
📑 Unified Tags Across Pay
A single, consistent tag system now operates across all Assignar Pay modules—simplifying setup, improving reporting, and ensuring tags applied in one area carry through consistently.
What it does:
- Consolidates tags into one shared system across all modules
- Ensures tags applied in payroll, allowances, and other areas are consistent
- Simplifies initial setup and ongoing tag management
- Produces cleaner, more consistent tag-based reports across the platform
- Reduces confusion caused by duplicate or inconsistent tags in different modules
Where you'll find it: Tags are now managed centrally and are accessible from any module that supports tagging. Existing tags will carry through automatically—no migration required.
Who benefits: Payroll administrators managing tags across multiple modules save setup time. Reporting teams get consistent tag-based filters across all reports. Operations and finance teams working across modules see the same tag values everywhere.
✂️ Simpler Pay Items
Edge-case pay item categories that caused confusion during onboarding and processing have been removed. Fewer categories mean a cleaner interface, faster onboarding, and less risk of selecting the wrong item type.
What it does:
- Removes rarely-used or edge-case pay item categories from the selection interface
- Reduces decision fatigue when configuring or processing pay items
- Speeds up onboarding for new payroll administrators
- Lowers the risk of misconfigured pay items caused by an overly complex category list
Where you'll find it: The simplified category list is visible wherever pay items are selected or configured—in payroll setup, pay rate documents, and related configuration screens.
Who benefits: New payroll administrators onboard faster with a cleaner, less overwhelming category list. Experienced users benefit from a streamlined interface. Fewer miscategorised pay items reduce correction work at pay run time.
🚩 Required Asset Class
Asset Class is now a mandatory field, preventing incomplete asset records that lead to inaccurate job costing and billing.
What it does:
- Enforces Asset Class as a required field when creating or updating asset records
- Prevents incomplete assets from entering the system without a classification
- Keeps job costing data accurate by ensuring every asset is properly classified
- Reduces billing errors caused by unclassified or miscategorised assets
- Maintains a consistent, complete asset register over time
Where you'll find it: The Asset Class field is now marked as required in the asset creation and editing forms. Users will be prompted to select a class before saving.
Who benefits: Project managers get reliable job costing data because every asset carries a classification. Finance teams produce accurate billing reports. Operations teams maintain a cleaner asset register without periodic manual audits to find unclassified items.
🔧 Bulk Changes to Schedule of Rates Documents
Update multiple Schedule of Rates (SOR) line items in a single operation—no more editing items one at a time when rates or conditions change.
What it does:
- Enables bulk selection and editing of SOR document line items
- Allows rate changes, status updates, or category reassignments across multiple items at once
- Dramatically reduces the time required to update SOR documents after rate reviews
- Eliminates repetitive manual edits when adjustments apply to many line items
Where you'll find it: Navigate to Schedule of Rates → open a SOR document → select multiple line items and look for the Bulk Edit or Bulk Change action.
Who benefits: Estimators and project managers updating rates after a rate review complete the task in minutes rather than hours. Finance teams applying new rates across large SOR libraries benefit most from the time saving.
🛒 Faster Supplier Selection in Purchase Orders
Supplier lookup in Purchase Orders is now faster and more accurate, reducing the friction of finding the right supplier when raising orders on site or in the office.
What it does:
- Improves the speed and accuracy of supplier search in the Purchase Orders module
- Reduces the time spent scrolling or searching for a specific supplier
- Makes it easier to select the correct supplier when creating or editing a Purchase Order
- Streamlines the ordering workflow for procurement teams
Where you'll find it: Navigate to Purchase Orders → Create or Edit → use the supplier search field to experience the improved selection.
Who benefits: Procurement administrators and project managers raising purchase orders on active sites save time. Finance teams processing supplier invoices against POs benefit from more accurately matched supplier records.
👤 Smarter Employee Linking
Employee linking is now smarter, reducing the manual administration required when connecting team members to their records in the system.
What it does:
- Improves the automatic matching logic when adding or linking employees
- Reduces duplicate records caused by failed linking attempts
- Minimises manual intervention needed to associate employees with their payroll and project records
- Speeds up the onboarding of new team members into the system
Where you'll find it: Employee linking improvements apply automatically during team member setup and payroll configuration. Navigate to Team → Members or the relevant employee management area to add or link employees.
Who benefits: HR and payroll administrators onboarding new workers spend less time resolving linking issues. Operations teams adding crew members to projects benefit from accurate, automatically linked records.
📝 Expanded Unit and Quote Number Fields
Unit and Quote Number fields now accept longer values, accommodating ERP system references, legacy job numbers, and longer quote identifiers without truncation.
What it does:
- Increases the maximum character length for Unit and Quote Number fields
- Prevents truncation of long ERP or legacy system reference numbers
- Ensures full reference numbers are stored and displayed correctly
- Reduces reconciliation errors caused by truncated identifiers in integrations
Where you'll find it: The expanded fields are available wherever Unit and Quote Number inputs appear—in quotes, purchase orders, and related records. Existing values are not affected.
Who benefits: Finance and procurement teams using long ERP or legacy reference numbers no longer need workarounds. Teams integrating Assignar Pay with external systems maintain full reference number fidelity across both platforms.
Why it matters for construction teams
For payroll administrators: This release tackles some of the most time-consuming payroll tasks. Stronger Assignar sync validation means you're processing cleaner, pre-validated data instead of chasing down bad records after the fact. Allowance Rule Tags give you precise control over complex EBA entitlements, reducing overpayments and disputes. Simpler pay item categories speed up both configuration and day-to-day processing.
For site supervisors and foremen: Smarter employee linking means new crew members are connected to their records faster—less time in the office sorting admin, more time on site. Timesheet import improvements reduce the back-and-forth when submitting hours, and the expanded Unit/Quote Number fields ensure nothing gets lost in translation when referencing job numbers from other systems.
For project managers: AI-powered asset classification and the Required Asset Class enforcement mean job costing data is more complete and accurate. Bulk SOR changes let you apply rate updates across entire documents in one go—a task that previously took hours on large projects. Accurate asset classification flows through to cleaner billing reports and more confident margin analysis.
For finance and accounting teams: Pay Rates API ID Filters sharpen integrations with your ERP or accounting platform, cutting sync errors. Faster supplier selection speeds up Purchase Order processing. Expanded Unit and Quote Number fields maintain reference integrity across systems. Customer Role Comments create an in-platform audit trail for approvals, reducing reliance on email threads.
For IT and integrations teams: Assignar Sync Safeguards give you confidence that validation catches bad data before it enters the payroll pipeline. The Pay Rates API ID Filters enable more precise, efficient sync queries. Security hardening (patched server-side request issue and upgraded email libraries) keeps the platform secure at the infrastructure level.
Real-world impact:
- Faster billing: AI asset classification and Required Asset Class produce complete, accurate billing data without manual clean-up
- Fewer sync errors: Pay Rates API ID Filters and Assignar Sync Safeguards reduce integration and sync-related corrections
- Time saved on SOR updates: Bulk SOR changes turn a multi-hour rate review into a minutes-long task
- Cleaner payroll: Allowance Rule Tags and unified tagging reduce misconfigured entitlements and allowance errors
- Stronger security: Patched server-side request issue and upgraded email libraries protect your data
Getting started
AI-Powered Asset Classification:
No setup required. The AI classification runs automatically in the background. Navigate to Assets to review newly classified items. Existing unclassified assets will be progressively organised.
Permissions: Available to users with asset management access.
Timesheet Import — New Options:
- Navigate to Payroll → Timesheets → Import
- Select the Operations timesheets to import
- Review the new import options in the configuration step
- Configure options as needed and complete the import
Permissions: Requires payroll import or management permissions.
Customer Role Comments:
- Navigate to the Customer Roles or customer management area
- Open a customer role record
- Look for the Comments or Add Note option
- Type your comment and save—it is permanently associated with that record
Permissions: Requires customer role management or appropriate access.
Pay Rates API — ID Filters:
Update your API integration to include ID filter parameters in Pay Rates API calls. Consult your API documentation or contact your Assignar Pay support representative for endpoint details.
Permissions: Requires API access. Contact your administrator if you need API credentials or documentation.
Assignar Sync Safeguards:
No setup required. Validation is applied automatically during Assignar Operations syncs. Review sync logs under Integrations → Assignar if records are rejected, and correct validation errors in the source data.
Permissions: Requires integration management access to view sync logs.
Allowance Rule Tags:
- Navigate to Payroll → Settings → Allowance Rules
- Open an existing rule or create a new one
- Find the Tags field and apply the relevant crew, role, or project tags
- Save the rule—tagging takes effect in the next payroll run
Permissions: Requires payroll settings management permissions.
Unified Tags:
No migration required. The unified tag system is active automatically. Review your existing tags under the central tag management area (accessible from Settings or any tagging-enabled module).
Permissions: Available to users with settings or administration access.
Simpler Pay Items:
No setup required. The simplified category list is active immediately. Removed categories are replaced by the most appropriate remaining categories; existing pay items are not affected.
Permissions: Available to all users configuring or processing pay items.
Required Asset Class:
Existing records are not affected. From this release, any new or updated asset record requires an Asset Class to be selected before saving.
Permissions: Applies to all users creating or editing asset records.
Bulk Changes to Schedule of Rates Documents:
- Navigate to Schedule of Rates and open the relevant SOR document
- Select multiple line items using the checkboxes
- Choose Bulk Edit or Bulk Change from the action menu
- Apply the desired changes and save
Permissions: Requires SOR management or document editing permissions.
Faster Supplier Selection in Purchase Orders:
No setup required. The improved supplier search is active in the Purchase Orders module automatically.
Permissions: Available to users with Purchase Order creation or editing access.
Smarter Employee Linking:
No setup required. The improved linking logic applies automatically when adding or linking employees.
Permissions: Requires team or employee management access.
Expanded Unit and Quote Number Fields:
No setup required. Fields now accept longer values automatically. Existing records are unaffected.
Permissions: Available to all users with access to quotes, purchase orders, or related records.
Release details
Rollout: All features and fixes in this release are available to all Assignar Pay accounts immediately. AI asset classification, sync safeguards, Required Asset Class enforcement, and simplified pay item categories are applied automatically. Features such as Allowance Rule Tags, Customer Role Comments, and Bulk SOR changes require navigating to the relevant screens to use. API changes require developer or integration updates to take advantage of ID filter parameters.
Changelog
Added:
- AI-powered automatic classification of unclassified assets
- New import options for Operations timesheets into Payroll
- Comments on customer role records for in-platform approval notes
- ID filter parameters on Pay Rates API endpoints for precise lookups
- Tag support on allowance rules for crew, role, and project targeting
- Bulk change capability for Schedule of Rates document line items
- Required Asset Class enforcement on asset creation and editing
Improved:
- Assignar Operations sync validation to block malformed or incomplete data
- Unified tag system consolidated across all Assignar Pay modules
- Supplier selection speed and accuracy in Purchase Orders
- Employee linking logic to reduce manual admin and duplicate records
- Pay item category list simplified by removing edge-case categories
- Unit and Quote Number field lengths expanded to support ERP and legacy references
- Email invitation reliability and re-invite permission handling
- Email template rendering consistency across all notification types
- Form label preview accuracy to reduce guesswork during form building
Fixed:
- Server-side request vulnerability patched for improved security
- Email libraries upgraded for safer, more reliable delivery
- Rare tag timestamp duplication in data migrations resolved to keep histories accurate
- Invitation emails not delivering reliably in certain account configurations