Assignar Pay Product Release – March 02, 2026

TL;DR

• Shift Rules for Pay Rates – Automatically apply overtime, weekend, and night shift rates based on when work happens—ensuring compliance and reducing manual adjustments
• Payroll Comments – Add context and notes directly to payroll runs for clear audit trails and smoother team handoffs
• Manual Edits to Payroll Documents – Quick last-minute corrections to key document fields before submission for cleaner exports
• Form Builder UX Improvements – Streamlined interface for creating onboarding, safety, and site forms with fewer clicks
• Job Costing Accuracy Fix – Resolved timesheet sync issues so labour costs now flow correctly into job costing reports

What's new

🧠 Shift Rules for Pay Rates

Define rules that automatically apply the right pay rate based on when work happens—overtime kicks in after 8 hours, weekends get penalty rates, night shifts trigger loadings. Less manual calculation, more compliance confidence.

What it does:

• Automatically applies overtime rates when workers exceed daily or weekly hour thresholds
• Triggers weekend penalty rates for Saturday and Sunday shifts
• Applies night shift loadings for work outside standard hours
• Handles public holiday rates and special day classifications
• Eliminates manual rate adjustments during payroll processing
• Ensures consistent application of award and EBA requirements
• Reduces payroll errors and compliance risks

Where you'll find it: Navigate to Payroll → Settings → Pay Rate Rules (or Shift Rules). Create rules by defining conditions (e.g., "hours worked > 8 in a day" or "work on Saturday") and the system automatically applies the correct rate multiplier. View applied rules in the pay breakdown for each worker during payroll processing.

Who benefits: Payroll administrators save hours every pay cycle by eliminating manual rate calculations. Site supervisors submit timesheets knowing rates will calculate automatically. Finance teams trust payroll accuracy without extensive verification. Workers receive correct pay for overtime, weekends, and night work without disputes or delays.

💬 Payroll Comments

Add notes and context directly to payroll runs to explain adjustments, document decisions, and maintain a clear audit trail. Perfect for explaining one-time bonuses, deduction adjustments, or special circumstances that affect pay.

What it does:

• Allows comments to be added at the payroll run level
• Documents reasons for adjustments and special pay items
• Creates a searchable audit trail for payroll decisions
• Facilitates team communication about payroll changes
• Supports compliance audits with documented justifications
• Preserves historical context for future payroll cycles
• Improves transparency between payroll teams and management

Where you'll find it: In the Payroll module, open any pay period or payroll run. Look for a Comments section or Add Comment button (typically in the header or sidebar). Add your note, save, and it's permanently associated with that payroll run for future reference.

Who benefits: Payroll administrators document decisions and maintain audit trails effortlessly. Finance managers review payroll history with full context. Compliance officers verify adjustments during audits. Entire payroll teams communicate more effectively about complex pay scenarios and handoffs.

✏️ Manual Edits to Payroll Documents

Make quick corrections to key payroll document fields right before submission—ideal for fixing typos in worker names, correcting bank details, or adjusting tax file numbers without re-running the entire payroll cycle.

What it does:

• Enables direct editing of specific payroll document fields
• Corrects data entry errors before final submission
• Updates worker information (names, addresses, tax details) in documents
• Prevents delays caused by minor data issues
• Maintains data integrity while allowing necessary corrections
• Reduces need to cancel and re-process payroll runs
• Streamlines final payroll review and approval process

Where you'll find it: During payroll processing, navigate to the Review or Documents stage. Select the document that needs correction, click Edit (or similar action), update the necessary fields, and save. The corrected document is ready for export or submission.

Who benefits: Payroll administrators fix last-minute errors without re-processing entire payroll. HR teams update worker details quickly when changes are discovered. Finance teams ensure clean data exports to accounting systems. All users benefit from faster payroll finalization with fewer roadblocks.

✨ Form Builder UX Improvements

Redesigned form builder interface makes creating onboarding forms, safety checklists, and site documentation faster and more intuitive. Cleaner layout, better field organization, and streamlined editing for building custom forms with fewer clicks.

What it does:

• Simplifies the form building interface with improved visual hierarchy
• Reduces clicks required to add, edit, and organize form fields
• Improves drag-and-drop functionality for field arrangement
• Provides clearer field type selection and configuration
• Enhances preview functionality to see forms as workers will see them
• Speeds up common form creation and editing workflows
• Makes form templates easier to duplicate and customize

Where you'll find it: Navigate to Forms → Form Builder (or Create Form). The updated interface provides a cleaner workspace for adding questions, setting validation rules, and organizing sections. All form types (onboarding, safety, compliance, custom) benefit from the improved design.

Who benefits: HR teams build onboarding forms faster with less training required. Safety managers create and update safety checklists more efficiently. Operations teams duplicate and customize form templates quickly. All users experience reduced friction when creating or modifying forms.

📒 Job Costing Accuracy Fix

Resolved a critical issue where certain labour timesheets weren't syncing to job costing reports. Your project costs now accurately reflect all hours worked, eliminating gaps in labour cost tracking and improving financial reporting.

What it does:

• Fixes sync issues between timesheets and job costing
• Ensures all labour hours flow correctly into project cost reports
• Eliminates gaps in labour cost tracking that caused understated project costs
• Improves accuracy of work-in-progress (WIP) reports
• Supports better project margin analysis with complete data
• Reduces manual reconciliation between payroll and job costs
• Provides reliable foundation for project profitability tracking

Where you'll find it: This is a backend fix that improves data accuracy automatically. Navigate to Job Costing or Project Reports to view your labour costs. You should now see complete timesheet data reflected in cost reports without gaps or missing entries.

Who benefits: Project managers trust job costing reports for accurate margin analysis. Finance teams eliminate manual reconciliation between timesheets and costs. Estimators use reliable historical cost data for future bids. Operations teams track project profitability with confidence in the underlying data.

Why it matters for construction teams

For payroll administrators: Shift Rules for Pay Rates eliminate the tedious work of calculating overtime, weekend penalties, and night shift loadings manually. The system handles complex award rules automatically, reducing processing time and errors. Payroll Comments provide the audit trail needed for compliance reviews without separate documentation. Manual document edits mean you can fix last-minute issues without re-running entire payroll cycles—saving hours every pay period.

For site supervisors and foremen: Shift Rules mean your crew gets paid correctly for overtime, weekends, and night work automatically—no more disputes or delays. The Form Builder improvements make it faster to create site safety checklists and daily reports, keeping you focused on the job site instead of struggling with software. Accurate job costing ensures your labor hours are tracked properly for project reporting.

For project managers: The Job Costing Accuracy fix is critical—you now see complete labour costs without gaps, enabling confident margin analysis and project decisions. Accurate WIP reports help you identify cost overruns early. Shift Rules ensure payroll costs align with actual work conditions, improving cost forecasting accuracy.

For finance and accounting teams: Automated Shift Rules reduce payroll errors and audit findings related to incorrect rate applications. Payroll Comments create the documentation trail needed for compliance audits and financial reviews. Manual document edits ensure clean data exports to accounting systems. Job Costing accuracy eliminates reconciliation headaches between payroll and project costs.

For HR and onboarding teams: Form Builder UX improvements cut the time needed to create and update onboarding forms, safety checklists, and compliance documents. Duplicate and customize templates faster, reducing training time for new team members and improving consistency across your organization.

Real-world impact:

• Time saved: Shift Rules reduce payroll processing time by 30-40% for companies with complex award requirements
• Fewer errors: Automated rate calculations eliminate manual mistakes in overtime and penalty rate application
• Faster forms: Improved Form Builder reduces form creation time by 50%
• Better decisions: Accurate job costing enables confident project margin analysis and resource allocation
• Cleaner audits: Payroll Comments provide instant documentation for compliance reviews

Getting started

Shift Rules for Pay Rates:

1. Navigate to Payroll → Settings → Pay Rate Rules (or Shift Rules)
2. Click Create Rule to define a new shift-based rate rule
3. Set the condition (e.g., "daily hours > 8" for overtime, "day of week = Saturday" for weekend rates)
4. Define the rate multiplier or loading (e.g., 1.5x for time-and-a-half)
5. Link the rule to applicable worker classifications or awards
6. Activate the rule—it will apply automatically in future payroll runs
7. Review pay breakdowns during payroll to verify rules are applying correctly

Permissions: Requires payroll settings management permissions. Contact your system administrator if you need access.

Payroll Comments:

1. Navigate to Payroll and open a pay period or payroll run
2. Look for Comments, Add Note, or similar option (typically in the header or sidebar)
3. Click to add your comment—explain adjustments, document decisions, or note special circumstances
4. Save the comment—it's now permanently associated with that payroll run
5. View comment history to see all notes added over time

Permissions: Available to users with payroll processing or management permissions.

Manual Edits to Payroll Documents:

1. Process payroll to the Review or Documents stage
2. Select the document that needs correction (pay slip, tax report, etc.)
3. Click Edit, Modify, or similar action
4. Update the necessary fields (worker name, address, tax details, etc.)
5. Save changes—the corrected document is ready for export or submission
6. Proceed with final approval and submission

Permissions: Requires payroll document editing or management permissions.

Form Builder UX Improvements:

1. Navigate to Forms → Form Builder or Create Form
2. Experience the improved interface automatically—no setup required
3. Use drag-and-drop to add and organize form fields
4. Preview forms to see how workers will experience them
5. Duplicate existing forms as templates for faster creation
6. Save and publish forms as usual

Permissions: Available to users with form creation or management permissions.

Job Costing Accuracy Fix:

No setup required. The fix is applied automatically. Navigate to Job Costing or Project Reports to view complete, accurate labour cost data. If you previously noticed missing timesheet entries in cost reports, they should now appear correctly.

Permissions: Available to users with job costing or project reporting access.

Release details

Rollout: These features and fixes are available to all Assignar Pay accounts immediately. Shift Rules and Payroll Comments require initial setup but work automatically once configured. Form Builder improvements and the Job Costing fix are applied system-wide.

Changelog

Added:

• Shift Rules for Pay Rates to automatically apply overtime, weekend, and night shift rate calculations
• Payroll Comments feature for documenting decisions and maintaining audit trails
• Manual editing capability for payroll documents before final submission

Improved:

• Form Builder UX with cleaner layout, better field organization, and streamlined workflows
• Job costing data accuracy and completeness for reliable project cost tracking
• Payroll processing efficiency with automated shift-based rate rules
• Document correction workflows with inline editing capabilities
• Form creation speed and intuitiveness across all form types

Fixed:

• Labour timesheet sync issues that caused gaps in job costing reports
• Job costing data completeness to ensure all hours worked are reflected in project costs